* Stateside:
1. On FltPlan.com, here, click “send fax” on the right and it will send a request for you after filling out the form. Or go to AirCard and find the airport with the DLA contract (see below) or if none have a contract, go to AirNav.com and find the best reviews.
*OCONUS:
1. Check the Airport Supplement (or click here (NGA) or ForeFlight) Input ICAO, Search, Supplement (Ctrl-F PPR or find a phone #). Back up short notice PPRs with a phone call. Numbers from the supplement can be dialed (from Europe) by using a + from mobile and 9900 from a work phone OCONUS and 97011 from a work phone CONUS. If you can’t get through and there is a 0 after the country code, try dialing without the zero. Stateside to OCONUS dialing instructions click: here
a. To submit a new PPR or Fuel and Handling Request, use the template here .
2. If it’s a capital city, you can put the PPR, fuel, and handling request in APACS, but always check the Foreign Clearanc Guide (FCG). Note: To call a number in the FCG, drop the “011” and change it to + on mobile or 9900 (OCONUS) or 9700 (CONUS) from a work phone. Then dial the rest of the number.
3. Search your email for a previous request. On very rare occasions, Google also works, but this would be your very last resort.
4. Ask someone. They may just know, but do the research to verify. BN Ops is also a good resource.
5. Not all airports require a PPR (especially if they are international or civilian). Military airports usually require one (check the A/FD Supplement (green book), or AIP on NGA (Host Nation> AIP Documents > Aerodrome Data)). Once you contact them, they will often send a form to fill out. If you can’t find an email or #, request info from AFOD here (make sure they take the Aircard or NATO Form…basically sign when you get there. No further requirement..
a. If you can’t find anything from the steps above, ask the handler to do everything for you (usually Civil or Joint).
(1). A handler is someone that gets paid to serve aircrew and help them with fuel, transportation, catering, and a lot of other things (sometimes even PPRs-try asking them as another resource).
b. To find a handler, go to Airseacard (click here). Type ICAO > Click Search (look for DLA Contract locations (green checkmark) first or the one with the most services)
(1). Eurojet (best for Europe) and World Fuel Services (Europe, Africa) & Jetex (best for Middle East) are a good bet if you can’t find one with a green check for DLA contract (choose the one with the most services).
c. Click on the handler name and email them (use the template at the top of the page).
6. If there is no handler, do an Airseacard request on the “Online Pre-arranged fuel form” from the Airseacard link above.
7. If even that doesn’t work, request information on how to get a PPR from AFOD using this link. Use plain language (e.g. Please help me find who to submit a PPR to…). They can look in the AIP or contact the airfield via AFTN messaging (ATC messaging).
8. Don’t forget to put the approval in your folder (and their phone, email or name, parking position and VHF freq if they have one). Also put how you got the PPR in the PPR folder or Airport Cheat Sheet so others can find it again. Put all fuel confirmations and other attachments inside the Fuel folder in the Mission Folder or Notes or ForeFlight.
9. The key to PPRs is follow up. This is not “fire and forget”. Expect to have mulitiple conversations and understand that it can be a process. Lastly, consider whether it is an Airport of Entry (see FCG). Hint: You don’t necessarily need to depart via an Airport of Entry (again, see FCG).